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With so many distractions around, staying focused can be tough, but proper habits can make all the difference. I used to lose a lot of time to constant interruptions, but by adopting better practices, I’ve become more focused and productive. Here’s how you may achieve the same.
1Multitask With a Split Screen or Second Monitor
Whilesplit-screen modemay seem like a potential distraction, it has been a game-changer for me. When writing an article, I split the screen into two sections—using one side for my word processor and the other for research. I also use it when comparing documents, creating spreadsheets, or working with multiple sources of information.
This setup eliminates the need to switch between apps, saving time constantly looking for windows. I also use an old laptop as an additional display, which further improves my focus by allowing me to have multiple windows open on separate screens. You’re missing out on a productivity boost if you’re not using a split screen or a second display.
2Enable Focus or Do Not Disturb Mode
The urge to check my phone or other devices every time a notification pops up can be distracting and often leads to endless scrolling. However, I can’t keep my phone silent because I don’t want to miss important calls from my loved ones. I now use my phone’s Focus and Do Not Disturb modes to handle these distractions.
These modes allow me to block non-urgent app notifications or calls. I can also set exceptions for important contacts or apps. So, I only receive important notifications without unnecessary interruptions.
3Don’t Open Too Many Browser Tabs and Apps
I used to keep dozens of tabs open in my browser and leave desktop apps running, even when I didn’t need them. This not only scattered my focus, tempting me to check new emails, Asana updates, and more, but also slowed down my computer. This led to a decline in efficiency and increased mental fatigue, so I realized I needed to make a change.
Now, I only keep the tabs necessary for the task at hand open, and once I’m done with a tab, I close it before moving on to the next one. I alsocreate Tab Groupsin my browser and minimize them once I finish using them. Similarly, I’ve learned to limit the number of desktop apps running simultaneously.
4Plan Your To-Do List a Day Early
I used to have no habit of creating a to-do list, which meant I didn’t have a clear agenda for the day. Because of this, I was always unsure of where to start and how to prioritize tasks. I used to spend valuable hours on less important work and fail to complete my main tasks. The lack of planning was a major productivity killer.
I make it a habit to create a to-do list the evening before. This gives me a clear outline for the day ahead and helps me avoid decision fatigue. I also tackle the more difficult tasks in the morning when I’m most energetic. I leave some room in my schedule for unexpected tasks. Having a clear goal keeps my momentum going, making me more productive.
5Boost Productivity With the Pomodoro Technique
I used to spend hours at my computer without taking breaks, which often left me feeling exhausted. Tasks often took longer than necessary because maintaining focus for extended periods was difficult. That’s when a friend introduced me to thePomodoro Technique, a time management method that encourages taking short breaks after every 25-minute work session.
Taking regular breaks helps reduce mental fatigue and improves focus, ultimately boosting productivity. To try this technique, set a timer for 25 minutes and work on a task until the timer goes off. Then, take a five-minute break. After completing four such intervals, reward yourself with a longer break of 15 to 30 minutes.
6Schedule Emails During Your Free Time
Constantly checking and responding to emails as they arrive is a major distraction that disrupts workflow and lowers efficiency. To manage this better, I set specific times to review my emails, usually during my free hours. This allows me to read, compose, and schedule responses in batches rather than letting emails interrupt my work throughout the day.
Most email clients offer built-in scheduling features, making it easy to plan messages. Identify the times when you’re least busy andschedule your emailsaccordingly. This approach boosts productivity and ensures your emails reach recipients at optimal times, especially when working across different time zones.
I use these methods to minimize distractions while working from home, and you may do the same to stay focused. Implementing these strategies will help you accomplish more in less time. Give them a try and see how they improve your efficiency. Also, consider blocking social media and other distracting websites, as they can easily distract you from your work.
